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GEDA for pharmacies

Every box has a date. Know which one goes first.

Receive each delivery as a batch with its expiry date. The till sells the batch that expires first, and one list shows everything running out in the weeks ahead.

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Example screen. Example expiring list for the next thirty days: one batch of amoxicillin already expired, paracetamol with eight days left and cough syrup with twenty-five, each with a write-off action.

What a pharmacy counter has to get right.

  • A box of tablets expires on the shelf, and nobody noticed until a customer did.

    The expiring list shows every batch running out in the next 7, 30, 60 or 90 days, soonest first, and marks what has already expired.

    Batches and expiry

  • The same medicine came in twice, with two different dates.

    Receive each delivery as its own batch, with its batch number and expiry date. Sales take from the batch that expires first.

    Batches and expiry

  • Expired stock still sits in the count as if it could be sold.

    Write the batch off. It leaves your stock, recorded as expired.

    Batches and expiry

  • The fast movers run out before anyone reorders.

    Set a reorder level for each medicine. It shows as low stock when it gets there.

    Reorder and count

  • The shelves and the book never agree.

    Count with a stock take, full or a quick spot check, and every other change carries a reason.

    Reorder and count

  • A clinic wants its medicines now and pays at the end of the month.

    Give it a numbered invoice and record each payment as it comes in.

    Clinics and accounts

Every delivery dated, and the oldest sold first.

Turn on batch tracking for a medicine and each delivery goes in as a batch: how many, the batch number, the expiry date. The stock count is the sum of what is left in each batch.

  • A batch number and expiry date on every delivery you receive
  • Sales draw from the batch that expires first
  • One list of what expires in the next 7 to 90 days, and what already has
  • Write off an expired batch in one step, with a confirm first
  • Receive stock and See expiring, one tap from the dashboard
Example screen. Example batches window for paracetamol: a form to receive a new batch with its quantity, expiry date and batch number, and two batches on hand, the one expiring in November drawn first.

Know what's low before the shelf is empty.

Each medicine carries its own reorder level. Record deliveries against your suppliers, and count the shelves when the book stops making sense.

  • Low stock at the reorder level you set for each medicine
  • Purchases recorded per supplier, with what you still owe them
  • Purchase orders raised before the delivery, received against when it comes
  • Stock take, a full count or a spot check
  • Damage and returns adjusted with a reason, never silently
Example screen. Example inventory list with a low-stock item, an item close to expiry and two items in stock.

A clinic on account, an invoice it can pay in parts.

Clinics, schools and NGOs get a numbered invoice or a quote to print. Record payments as they arrive, and the balance due stays on the invoice.

  • Numbered invoices and quotes, printed from the browser
  • Paid in instalments, with the balance due shown
  • Regular customers on credit, with a running balance
  • A manager runs stock and purchasing; profit and staff stay with the owner
Example screen. Example invoice INV-0012 for five thousand Leones, two thousand paid so far and three thousand still due, marked partially paid.

Works on the phone or laptop you have.

A sale rung up on any device shows on the owner's phone.

Available today

Phone
In your browser.
Tablet or laptop
The full back office.

Coming soon

  • POS terminal
  • Cash register
  • Android and iPhone apps

Questions owners ask.

Does it track expiry dates?

Yes, per batch. Set your shop's type to Pharmacy, then turn on batch tracking for each medicine that has a date.

Can I see everything that expires this month?

Yes. The expiring list looks 7, 30, 60 or 90 days ahead, and shows what has already expired.

Do I have to track batches for everything?

No. Batch tracking is a switch on each product, so plasters and soap can be sold without one.

Can I run two pharmacies on one account?

Yes, under one sign-in, each with its own stock, staff and registers.

Can I give a clinic or an NGO an invoice?

Yes. A numbered invoice or quote, printable, paid in instalments.

Open the pharmacy's account tonight. Receive the first batch tomorrow.

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